An office which lacks organisation can lead to an unproductive workforce. By using technology to your advantage, you can make a real difference in keeping your office efficient and productive. All it takes is the introduction of some simple organisational planning tools and must-have tech.
Gadgets to get about with
Investing in a few useful tech devices can be a great way to increase your productivity. They can help reduce clutter, maximise space, and also contribute to a greener office environment.
Laptops – Whether you’re in a meeting or hot desking, using a laptop can be a useful way to complete work without having to print out multiple documents. You’ll also be able to take notes in meetings and save them directly to your server, reducing the need for note paper.
Scanner – Instead of cluttering up desk space with piles of paper to refer back to, use a scanner to copy sheets over to your computer, then save them directly.
Shredder – Another useful tool for keeping paperwork at bay is a shredder. It’s easy to accumulate documents that are no longer relevant, which add up to big piles of paper on your desk. A shredder is a great tool to get rid of the clutter and dispose of confidential documents.
Apps to aid productivity
There’s an app for almost anything, and there are plenty of organisation apps to help get your working life in order. Productivity apps can improve your processes, help you keep track of progress and have the added benefit of helping to cut down on paper wastage and other desk clutter.
OmniFocus – This handy app can help keep your work and private life separate by enabling you to categorise the tasks you input. Compatible with most Apple devices, this app gives you the option to see your work in a number of perspectives, such as home, office and personal, so you can keep on top of things easily. You can use the app to update schedules, track goals and organise priorities.
Things 3 – If you’re wanting a task manager for everything from planning your time to making the most of your day, the updated Things 3 may be the way to go. Allowing you to see upcoming events or mark off stages of a completed project with the special tracker, this app is a must for productivity lovers.
Business Calendar Pro – If you’re constantly jumping from one meeting to another while trying to juggle everything else, the app will support you in staying organised by helping you to manage your schedule.
Getting the office in order
If you want to get your office in step, and improve your own organisation, it’s not just productivity apps which can be of use. Spending some time streamlining everything and putting things in their place, can be a way to help reduce the chaos of a messy office.
Letter trays – If your desk is a jumble of paperwork, or you deal with important documents such as invoices, use a letter tray to create a simple ‘to do’ / ‘done’ system.
Filing cabinets – Keep everything in order and easily accessible by filing it away. Colour-coding is a great way to keep certain projects or tasks together.
Label Maker – If you have to track down documents or folders on a regular basis, a label maker can be indispensable. You can label everything from the shelves to the files themselves.
There are plenty of ways you can get your office in order and help improve productivity. By investing in some quality tech, apps, useful storage and filing systems, you can remove the clutter and improve your focus.