Office space saving techniques
How To & Tips

Office space saving techniques

Best space saving techniques within an office environment

Whether you’ve got free rein over acres of corporate floor, or are making the best of a tight squeeze in your home office, it’s important to make use of the space you have available in order to provide a clutter-free environment. But if storage and space for safekeeping documents and equipment really is at a premium, then there are many space-saving solutions available to you and your equally squished colleagues.

Flexible working spaces

According to Flexibility, a resource on flexible working[1], the typical office is never at 100% capacity. Whether it’s due to sick days, holidays or that key members of staff are simply always on the road – you’ll rarely find that a company is fully present and correct at any time during operating hours.

By keeping a close eye on staffing levels throughout peak and off-peak times of the year (understandably, you’re less likely to be jostling elbows during Christmas or high summer), it’s possible to plan for the fewer desks in the office throughout the working week. While it would be silly to drastically slash your number of office desks, you may find that some forward planning will help you free up some valuable space that would otherwise go towards desks which aren’t being used to their full capacity.

Consider computer size

Equipping staff with laptop computers rather than desktops will serve them well in the above scenario, so that it’s simply a matter of taking their portable devices with them around the office. But even if you don’t insist on having fewer desks, using laptops will take up a lot less space, meaning there’s more space for storage, office equipment and even just for colleagues to feel a bit less crowded in the workplace.

Another side benefit of choosing laptops over desktop PCs is that the former consumes much less power than the latter. While a desktop PC provides some serious computing output, you’ll find that most aspects of admin and office work are performed much more energy-efficiently on a laptop without being too taxing on its processor.

The paperless office suggests[2] that a green office employee should only use seven reams of paper per year. Their current estimated rate of 45 sheets per employee used per day is not nearly ecologically sound enough to try and reduce waste.

With so many sheets of paper being used per day, it is suggested that half of these are needless and usually thrown away quickly. The other half gets filed away – but as the available space for storing these documents grows ever smaller, it can lead to some pretty cramped conditions in storage rooms.

The move to a paperless office isn’t something that can happen overnight – there are still too many vital documents to be kept and too much information to be properly input onto computers. By organising certain aspects of data entry and storage, you may find that eventually you’re reducing the amount of storage you need to make available on a consistent basis, which also helps to reduce waste.

When your office needs some dramatic reorganisation to ensure that there’s the space to keep things, revisiting these strategies might just help you to find the best way of dealing with an age-old issue that’s got workplaces worried.