Your Postal and Packaging Technology Checklist

fragile post

30th November 2016

3 Minutes

Whether you send out heavy-duty parcels regularly, or much smaller items on an infrequent basis, it is vitally important that your company has the best post and packaging technology available to them. With ever-changing requirements for pricing, weight and sizing, and the introduction of more courier providers, now is the time to think about upgrading the equipment you are currently using.

Here’s a selection of the top technological tips that can help your office’s postal system run like a fine-tuned machine:

Label Printer

Rather than writing the address onto your packaging by hand, or printing out a typed-up version and using sticky tape to attach it to the box, using a label printing machine offers a smart and precise option to ensuring your delivery ends up in the right place. Not only are the labels produced in an easy-to-read font that can be increased in size, the adhesive backing means they can be placed anywhere on your package without any fuss.

Heavy-Duty Scale

Depending on what sort of industry your company works in, you may be required to send parcels and packages of varying weight to customers or clients, so knowing exactly how heavy the delivery will be is vital. The cost of posting a parcel depends on both size and weight, however certain boxes and packaging will only be able to withstand a certain amount of bulk before breaking or giving way. Finding an accurate heavy-duty scale is key to ensuring your deliveries will be at the correct weight for the packaging used and give you a great idea of the costs that will be involved. Some scales even come with a USB connection, so they can be easily used in tandem with shipping software.

Photographic Evidence

It may sound bizarre to take a photograph of your parcel before you send it out, however if a client or customer questions the state in which their delivery has arrived, you have proof of the condition it left you in. Using a basic digital camera would act as sufficient evidence in case any issues arise, and the photos taken can all be stored on the main desktop computer used for your delivery system.

Shipping Software

If your company is sending a large amount of parcels on a daily basis, having some form of tracking software would be ideal so you can check at what stage of the delivery process the package is. The postage industry is awash with different carriers and handlers, with the majority offering a form of shipping software to update the sender of the parcel. As well as keeping you up to date with the package location, using shipping software will enable you to inform your client or customer when they should expect their delivery to arrive.

Using a Dedicated Desktop PC

Sending a large number of parcels a day, all varying in weight and size, can become very complex – especially if they are all being logged and sent for delivery from computer stations all around the office. Having one fixed desktop computer base where all your parcels can be noted, sent and tracked will help remove any complications, and everyone in your workplace will know where they need to go for any issues relating to packages and parcels.

By simply upgrading the technology you are currently using for posting and packaging any parcels or deliveries, you can ensure that any items you are shipping out to clients or customers can be done in the most efficient and effective manner possible.

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